About the job
Ceisler Media is seeking a professional individual with an outgoing personality, pleasant phone demeanor and administrative know-how that has the ability to work in a dynamic and challenging environment.
Hours are 9 am – 5:30 pm
Located in Center City, Philadelphia, currently working remotely 3 days, 2 days in the office
As a member of our team, you will enjoy competitive pay, a benefits package that will include health and dental, life, disability and 401k plan.
Recent college graduate preferred
2-4 years office administration or hospitality experience
Ability to work independently, as well as part of a team
Conscientious, motivated, self-directed, and proactive with a willingness to take on additional projects
Strong computer skills: Office 365 - Microsoft Office Suite, QuickBooks Pro, Salesforce a plus
Maintaining and coordinating calendars for Principal of firm and other executive team members as needed;
Tracking employee time sheets by entering data into QuickBooks and preparing quarterly reports.
Assisting Senior Vice President, Finance & Administration with any general administrative needs, including mailings, document preparation, data entry, internet research tasks, copying, filing, invoice processing, creating expense reports and tracking monthly expenses;
Managing office safety protocols during this remote-work time, including serving as point person for staff and visitor health questionnaires, manage allowable number of staff in offices per CDC guidelines.
In office responsibilities include: Managing the reception desk, and kitchen/employee break-out area, including office supply inventory, ordering and organizing supply/mailing area; snacks, drinks, coffee, etc.
Handling all incoming calls to the main company number and greeting and directing all visitors, vendors, clients, etc.;
Coordinating and making travel arrangements for staff members;
Maintaining and keeping company phone list, IT equipment lists updated and distributed;
Preparing and distributing incoming/outgoing mail including FedEx and other shipments;
Coordinating with IT consultant team for escalated needs or new equipment deployment
Providing direct support to Senior Vice President, Finance & Administration on any additional activities required to support office and business activities.
Other duties may be assigned as needed and/or required;
If you are interested in joining our team, we ask that you please provide a cover letter indicating why you are the ideal candidate for this position.
To apply, email your cover letter along with the following information to email@example.com:
Please include the position you are applying for in the subject line.
Recruiters please do not contact this job posting. EOE.