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Administrative Associate

About the job

Ceisler Media is seeking a professional individual with an outgoing personality and administrative know-how who excels in a dynamic and challenging environment. 

This candidate will work out of our Philadelphia office, in Center City. 


  • Recent college graduate preferred


Essential Job Functions:

  • Maintain and coordinate calendars for Principal/Founder, Chief Operating Officer and other executive team members as needed;

  • Track employee timesheets by entering data into QuickBooks and preparing quarterly lobbying reports.

  • Assist with any general administrative needs, including mailings, document preparation, data entry, invoice processing, expense reports and tracking monthly expenses;

  • Coordinate employee onboarding with Operations Manager and SVP Finance and Administration

  • Manage all office supply needs by keeping an inventory all general office supplies, as well as kitchen/grocery

  • Handle all incoming calls to the main company number and greeting and directing all visitors, vendors, clients, etc.;

  • Coordinate and making travel arrangements for staff members;

  • Maintain and keeping company phone list, stationery needs, and any additional support needed by Operations/Administrative team.

  • Prepare and distribute incoming/outgoing mail including FedEx and other shipments;

  • Provide direct support to Senior Vice President, Finance & Administration on any additional activities required to support business activities.

  • Help organize firmwide events, including but not limited to annual staff retreat.

  • Other duties may be assigned as needed and/or required;


  • 2-4 years office administration or hospitality experience

  • Ability to work independently, as well as part of a team

  • Conscientious, motivated, self-directed, and proactive with a willingness to take on additional projects

  • Professional attitude and appearance

  • Strong computer skills: Office 365 - Microsoft Office Suite, QuickBooks Pro, Salesforce a plus

  • Hours are 9 am - 5:30 pm

  • Located in Center City, Philadelphia – 5 days a week in the office.

  • As a member of our team, you will enjoy competitive pay, a benefits package that will include health and dental, life, disability and 401k plan.

Apply Now

If you are interested in joining our team, we ask that you please provide a cover letter indicating why you are the ideal candidate for this position.

Along with your cover letter, please include your resume, salary requirements and three references.

Please send to Careers at Recruiters please do not contact this job posting. EOE.

Apply Now
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